Position Overview
This position supports the growth of the church by assisting with the daily tasks of running the church administrative office and providing support to ministry leaders. The position also serves as the point person for special events.
Working Relationships
The Administrative Coordinator shall report and be accountable to the Executive Administrator and shall maintain open communication and work cooperatively with the Office of Administration, Executive Pastor, Chief of Staff, ministry leaders, volunteers and other team members.
Responsibilities
The Administrative Coordinator will operate in the following key areas:
Office of Administration (70% of work hours)
- Administrative work for key events such as leadership meetings, annual church
meetings, church conferences, community events, ministry retreats, ministry conferences and volunteer training , etc. - Coordinate partnership classes including communication with new partners
- Respond to emails, Asana assignments, incoming calls, voicemails and website contact inquiries in a timely manner
- Participate in and document staff meetings and other scheduled meetings
- Place orders for office or ministry leader supplies
- Copy and print documents for staff or ministry leaders
- Prepare certificates for baptisms, child dedications and new partners
- Edit and maintain important church documents such as Partner Manuals, Leadership Handbook, etc
- Calendar planning and maintenance
- Process new volunteer applications (assistance with CORI checks, etc.) and
follow-up with all applicants or individuals who are interested in volunteering.
Special Event Planning (30% of work hours)
- Point person for internal special events and activities for all ministries
- Process permits and parking variances with the City of Cambridge
- Coordinate with the Creative Team to facilitate execution of action items and obtain budget approval
- Research and gather information as needed for events and projects
Preferred Competencies
- Organizational skills
- Time management
- Professionalism
- Attention to detail
- Oral and written communication skills
- Proficient technology skills